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| Library Rules & Regulations |
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Rules and regulations are based on the latest printed version 1. Application of Library Cards 1.1 All users must show their valid Southern College Identification Card (as 1.2 Alumni and external members can apply for temporary Visitor’s Card at the Circulation Counter. Alumni and visitors can apply for temporary Visitor’s Card for reading reference books, general books and periodicals in the 1.3 New staff and students must show their valid Southern College Identification Cards at the Circulation Counter for log-in registration. 1.4 “Friend of Library” must show their valid cards when entering the Library (refer to Friend of Library’s Rules). 1.5 Visiting scholars can apply for Visiting Scholar’s Card (refer to Visiting Scholar’s Rules). 2. Borrowing Privileges
3. Renewal 3.1 Renewal periods vary based on the type of materials. Renewal must be made before the last day of the loan period. 3.2 All users have to renew their check-out items via the 3.3 Renewal action will be denied if: 3.3.1 The item to be renewed is already overdue 3.3.2 The item has been reserved. 3.3.3 Loan Privileges have been suspended. 3.4 Teaching staff can apply for Long Term Loan (refer to Long Term Loan). 4. Overdue 4.1 When the loan period of the check-out item expires, the user’s Loan Privileges will be suspended until the user returns the item including a fine for overdue. 5. Overdue Notice 5.1 The responsibility of returning books on time lies with the borrower. When the loan period expires, an overdue notice will be sent to the borrower. (Refer to Fine) 5.2 Under specific circumstances, the Library reserves the right to request early returning of the check-out items from the borrower. 6. Fine 6.1 Borrower with overdue item is subject to a fine of RM0.50/ book per day and RM1.00/ Audio Visual copy per day. The fine for each overdue item of temporary ID deposit borrowing is RM1.00 per hour. 6.2 Loan Privileges will be withheld until the fine is settled. The Library reserves the right to take appropriate punitive action against the debtor. 7. Lost books 7.1 Borrower who fails to return any check-out item must report to the 7.2 Accumulated fines have to be paid together with the cost for compensation. 7.3 Book replacement : 7.3.1 Replace with the same book. 7.3.2 If borrower fails to replace with the same book, a similar subject would be acceptable, by ensuring that the conditions below are met: 7.3.2.1 It is not in the 7.3.2.2 Has legal copyright 7.3.2.3 For latest edition, the price must not be lower than the lost item 7.3.2.4 Hard cover cannot be replaced by soft cover 7.3.3 All replacement books must be approved by the 7.3.4 For replacem–ent by cash, refer to ‘Charges for Lost Material’. 7.3.5 A borrower will be given three weeks’ grace period to buy the replacement book. After this period, the borrower will be charged with the accumulated fines (RM 1.00 per day) counting from the end of the grace period until the day of replacing. 8. College leavers 8.1 Students who are leaving the college have to return all the check-out items and settle the accumulated fines before leaving. Otherwise, their certificates will be withheld. 8.2 The Loan Privileges for a leaving staff will be terminated two weeks before their resignation date. All the check-out items must be returned before leaving. The 9. If a borrower fails to return a check-out item, the 10. The rules and regulations (including amendments) are valid being approved by the President. 11. Users who infringe the rules and regulations will lose their Library Privileges. The Library reserves the right to amend these rules from time to time. General Rules 1. Eating, drinking, smoking and use of cell phones are strictly prohibited in the 2. User who causes disturbance to others or spoils the books and equipments will be asked to leave the 3. Southern College Identification Cards are non-transferable. 4. Bags, briefcases, helmets, umbrellas etc. should be kept in the locker room at the entrance. Only notebook and stationery is allowed to bring into the 5. Users are to carry their own personal belongings with them. The Library will not be responsible for any loss. 6. All users are to be properly attired as specified by the College. Slippers are prohibited. 7. Users who are found stealing or tearing the books will be forfeited their 8. Reservation of seats is not permitted. 9. All 10. Library’s discussion room can be used for 3 people or above. 11. Library’s research room is only for staff and lecturers. 12. Application for the above-mentioned 2 rooms can be made at the circulation counter. 13. User offending rules is subject to penalty. The rules and regulations (including amendments) are valid being approved by the President.
Rules and Regulations for Periodicals Circulation 1. All users must show their valid Southern College Identification Card when checking out materials at the circulation counter. 2. Bound periodicals, periodicals of Mahua Literature Collection, newspapers, soiled books, academic journals and bulletins are non-circulating. 3. Borrowing privileges: 4. Lecturers and staff may borrow 5 back issues for 14 days and are not renewable. Current Periodicals can be checked out within 30 minutes on closing and are to return within 1 hour of opening on the following day. 5. Students may borrow 2 back issues for 3 days and are not renewable. Current periodicals are non-circulating. 6. Check-out materials can be returned to the main 7. For detailed rules of overdue and overdue notice, fine, lost and college leavers, refer to 28.4, 28.5, 28.6, 28.7 and 28.8 of the “Rules and Regulations of Library”. 8. Users are accountable for material checked out with their cards and should report noticeable damage before checking out at the circulation counter. If an item is damaged when returning, the user is liable for charges incurred to repair or replace the item according to the “Charges for Lost Materials”. 9. Accompanying materials (AV materials such as CD, VCD, DVD) are to be checked out together with the periodical and not separately. 10. The rules and regulations (including amendments) are valid being approved by the President.
Charges for Lost Materials 1. The user shall compensate to the 2. The 3. If the lost item is a complimentary item or by exchange without any prices, users will be charged for the replacement cost: 4. Chinese materials at RM40.00 per item, English materials at RM80.00 per item, Malay materials at RM30.00 per item. 5. If the item’s original price is in foreign currency, compensation is to be made based on the current foreign exchange rate. 6. If a lost item is one of the copy of a series of books (Books in set), compensation has to be made according to the above methods. If the item cannot be purchased individually, compensation shall be made based on the original price of the whole series of books. 7. If the item is an out-of-print material, compensation is at ten times of the original price. 8. Lost books of special edition or specially printed art work will be subject to particular compensation. 9. The same rules apply to lost periodicals. 10. The rules and regulations (including amendments) are valid being approved by the President.
Codes of Conduct 1. The codes of conduct are outlined to protect the users’ rights and privileges. Offenders are subject to loss of 2. Users should be accountable for their own ID card as to borrow 3. Users should attire and behave properly. Users are not allowed to enter non-open area. 4. Food, drinks and pets are not allowed to bring into the 5. Some 6. Users shall not remove or reserve the seats. Users are to take away their belongings. The Library is not responsible for any losses. 7. Library’s materials and equipments should be maintained in good condition. Any damages found shall be compensated according to relevant rules of the Library. 8. Library’s materials and resources should not be removed from the audiovisual area and the 9. Demerit system: First offender’s name will be recorded in the Library Record Book, demerit 1 point and be given verbal warning. Besides the punishment below, the repeat offender’s name will be shown on the Library’s notice board. 9.1 If the offender has 2 demerit points, their borrowing privileges will be suspended for 3 months. 9.2 If the offender has 3 demerit points, their borrowing privileges will be suspended for 12 months. 10. Besides the above punishment, a serious offender, who has had 3 demerit points, or is found stealing, damaging books and facilities of the 11. The 12. The rules and regulations (including amendments) are valid being approved by the President.
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